An independent fund manager with $8 billion in infrastructure assets in 45+ portfolio companies across Europe and North America was looking for a new solution to outsource their NDA and contract requirements. Amid rapid growth, the firm faced delays in legal workflows that threatened deal momentum. Partnering with Avantia helped them reduce costs, accelerate reviews, and refocus their legal team.
Challenge
Over the past 13 years, this firm experienced tremendous growth, raising six flagship funds and managing $8 billion in assets. This rapid expansion highlighted the need for a new solution as the team faced the challenge of balancing strategic, high-value initiatives with the demanding workload of reviewing, negotiating, and executing routine legal documents.
Previously, deal teams managed much of the legal work themselves, as well as relying on external law firms, which led to delays, inconsistent results, and inflated costs.
When a new legal counsel joined in 2023, they immediately identified the need for a better solution. Drawing on their prior experience with Avantia, the counsel sought a partner capable of managing high-volume legal work, particularly for tasks like NDAs and engagement letters.
Solution
Avantia partnered with the firm to develop a customized solution, with an assigned team of legal experts in private markets and funds. By streamlining workflows that aligned with the firm’s negotiating preferences, only critical issues were escalated to the legal counsel, sparing them from reviewing each document. This approach accelerated the deal teams’ access to data rooms and advisers, while also enabling the legal counsel to focus on more strategic work.
Post-rollout, Avantia refined the playbook and expanded its services to assist the firm’s portfolio companies. Avantia also supported sell-side and refinancing NDA processes, working alongside transaction counsel to control costs and drive additional efficiencies. With Avantia’s guidance, the firm achieved a scalable and efficient legal process supporting growth and strategic priorities.
