Privacy Policy
This Privacy Policy (the "Privacy Policy") relates to Avantia Law Limited and is located on/can be found on our website www.avantialaw.com. We are committed to safeguarding the privacy of the personal information that is provided to us or collected by us during the course of our business as well as the personal information we receive from visitors to our website. Avantia Law Limited is the data controller of any personal information provided to us when we agree to provide services to you as described below in section 1.
This Privacy Policy explains how we may collect and use any personal information that we obtain about you and your rights in relation to that information. It also sets out how to contact us if you have any questions about this Privacy Policy or want to make a complaint to us about how we handle your personal information.
We may provide you with additional privacy notices where we believe that it is appropriate to do so. Those additional notices supplement and should be read together with this Privacy Policy.
1. The scope of this Privacy Policy
This Privacy Policy applies in the following circumstances:
- when we conduct open source searches on you in connection with our business development or business acceptance processes;
- when we agree to provide legal services to you or the organisation you work for;
- when you or the organisation you work for are a counterparty of one or more of our clients;
- when you request information from us or provide information to us;
- when you apply for a role with us;
- when you visit our website;
- if you are a lawyer that works for us or has in the past worked for us;
- when you are entered onto our mailing lists to receive publications and other marketing emails.
We use cookies on our website. This Privacy Policy should be read alongside our Cookies Policy.
2. What information do we collect about you and how?
2.1 Business development and business acceptance
We collect personal information about prospective clients and their beneficial owners, controllers and/or directors as part of business development initiatives and our business acceptance process. The type of personal information we may collect includes name, address, nationality, business interests and employment history. We obtain this information from publicly available open sources either directly or through a third party.
2.2 Legal services and keeping you up to date with relevant marketing
The type of personal information that we may collect includes current and historical information including your name and contact details (such as your address, email address and telephone numbers) and identifiers such as your organisation, employment history and positions held. We will also collect personal information you choose to provide to us and information about your other dealings with us and our clients, including contact we have with you in person, by telephone, letter, email or online. This information may include access or dietary requirements which may reveal information about your health or religious beliefs. We obtain personal information from your IP address and the operating system and web browser that you use to access our website. It enables us to identify which organisations have visited our website and we use this information to compile statistical data on the use of those sites to help us to improve the user experience.
We collect personal information directly from you, from our clients or other parties to matters we work on and their authorised representatives. We may also collect personal information from third parties such as your employer, other organisations that you have dealings with, regulators, government agencies, credit reporting agencies, publicly available records (including electronic data sources to carry out checks to enable us to comply with applicable law), information or service providers (some of whom may process your personal information on our behalf), recruitment agencies and other law firms or professional advisers.
2.3 Recruitment
If you apply for a role at the Avantia Law Limited you may need to provide personal information including special categories of personal information (for example, details of extenuating circumstances). Your application directly to us, or via a recruitment agency, will constitute your express consent to our use of this information. We will use this information to consider your application for a position with us (with the exception of any information provided in the “Equal Opportunity and Diversity” section of any application which will be anonymised and used for statistical purposes and to help us meet our regulatory and legal requirements only). We may also use the information to carry out checks to verify the information provided by you (including reference, background, identity, suitability and criminal record checks).
We may use a third party service provider to store this information and also share some information with another third party to help us contextualise the information, where relevant. We may disclose it to recruiters, screening check provider.